Board Minutes

                                                                                  Macsherry Library Minutes January 2018         January 10th 2018



     Present: Steve Burns, Sue-Ryn Burns, Tom Mitchell, Tom Estes, Georgia Weathers, Ann Ward, Cecilia Thompon, Amanda Rydberg on the phone, Harriet Burris, Ceil Cunningham.       

      Guest: On the advice of one of our bluegrass musicians, Cliff Hulbert, we will purchase sound equipment for musical eents with an estimated cost of $850. Musician's Friend is a recommended supplier.

                 Ann moved to purchase the equipment, Amanda seconded. Motion passed.



          the December minutes are reviewed. Ann moves to accept minutes as presented, Steve seconds, passed


          the financial report is reviewed, some clarifications are added.

          Money in the bank accounts is reviewed

          Tom E. moves to accept the financial report; seconded by Ann , passed

          Bills to be paid: The bills are reviewed and Steve moves to pay the bills; Sue-Ryn seconds; motion passed

     Library doors

          The Gallery doors are being refubished

     Minimum wage: As of 12/31/2017 the minimum wage is $10.40 per hour. We discuss the wages and agree to increase the present wages of staff.

           Tom E. makes the motion to increase the present wages; Ann seconds; the measure passed

     Monetary issue: The Friends of Macsherry Library funds are down. We discuss the issue further.

            Ann feels the budget shortfall will be covered in 2018. Committee meeting will follow up expanding the number of people who are Friends of Macsherry Library. We will begin in February.

     Budget: The 2017 budget figures are reviewed. Some expenditures are listed in the wrong category and are corrected.

            There is an anticipated cost increase for periodicals due to the relocation of a generous donor. Ceil goes over line items that are questioned.

     Bluegrass Evening: In December it was decided to include New Year's Day on the Bluegrass calendar for 2018. There was a nice turnout of musicians in January; not many in the audience, but it was

             a very cold day. Many of the performers who were there in December were there again in January.

     Heart of Winter:

            Sue-Ryn reviews where our planning stands at this point. The event date is February 10th.

            A suggestion is made to have the art display up for three weeks.

            January 29th is the entry deadline, February 5th drop off day for artwork.

            Ann will send Thank You notes. Harriet will get in touch with the restaurants.

            There is a question about changing the application to address hotel's versus homemade products or placing them together on one side or the other of the table during the event.

     Nominations: Tom Mitchell nominates: Steve Burns for VP, Sue-Ryn trustee, Ann Ward trustee, Tom Estes Treasurer, Harriet Burris trustee, Georgia Weathers trustee, Amanda Rydberg trustee,

            and Cecilia Thompson Secretary.

            Ann Ward nominates Tom Mitchell as president.

            Ann moved the nomination slate should go forward; Amanda seconds; all are in favor.

     Greg Couch: A discussion follows on when he will be coming to discuss investments with us.

     Grant opportunities: There is a small grant program for public libraries. Application would be for projects that are special activities outside of standard curriculum for children. We will revisit

            the issue at a later date.

      We adjourn at 8:35

      Ann moves to adjourn, Amanda seconds, all agree

      Respectfully submitted by Cecilia Thompson.


       Approved 02/14/2018



                                                                               Macsherry Library Minutes February 2018          February 14th  2018


Present:  Ceil Cunningham, Ann Ward, Harriet Burris, Steve Burns, Tom Mitchell, Geprgia Weathers, Amanda Rydberg (by phone)

Guest:  Rich LeClerc

Meeting opened at 7:08 PM

Ann Ward moved, Steve Burns seconded to accept the minutes as presented with revisions. M/S/C

Ann Ward moved, Harriet Burris seconded to pay the bills as presented. M/S/C

Steve Burns distributed the yearly budget proposal. After discussion and with revisions, Ann Ward moved, Harriet Burris seconded to accept the budget proposal.


Friends of Macsherry Library:  Ann Ward hopes to expand the number of FML this year.

Bluegrass at Macsherry:  Georgia Weathers reported that February's bluegrass evening had a turnout of 27 including musicians.

Library Programs:  Ceil Cunningham reported that programs are doing very well. We hope to do at least one movie per month and in the future offer virtual tours.

Heart of Winter:  Steve Burns reported that it went very well.

Hearts for Youth: Tom Mitchell reports they are having a staycation.

Staff Concerns: Rich LeClerc was introduced as a new (old) trustee.

President:  Tom reported that the Board received thank you cards from Barbara Hearn and Karen Wilcox.

Steve Burns moved, Harriet seconded, to adjourn the meeting. Meeting adjourned at 8:21 PM

Respectfully submitted by Georgia Weathers , Secretary pro tem

approved March 13th 2018



                                                                    Macsherry Library Minutes March 2018         March 14th 2018


Present: Steve Burns, Ann Ward, Tom Estes, Harriet Burris, Sue-Ryn Burns, and Library Director Ceil Cunningham

Meeting opened at 7:02 PM

Minutes: Harriet Burris moved, Steve Burns seconded to accept the minutes as presented. All approved.

Financial Report: Ann Ward moved, Tom Estes seconded to accept the monthly report as presented. All approved. A donated book fund for non-fiction may have ceased. Income appears to be $18,000 less because of grants we received in 2017.

Bills to be Paid: Harriet Burris moved, Ann Ward seconded to pay the bills totalling $5,436.33. All approved.

Budget: Copies of the corrected budget from last month were emailed to all. Ceil noted there may be some savings since the new cleaning person is working only two hours per week.

Friends of Mcsherry Library: no report

Monthly Bluegrass report: March attendance was down. (16)

Old Business: no report

New Business: Tom Estes took a webinar about construction grants (deadline June 1st). He will research more about the whole building generator systems and present thet information at the next board meeting, along with other situations we need to consider; such as possible gallery expansion, Day Shelter idea, HFY projects in the vicinity, and possible propane heating systems.


Board concerns: next meeting we need to discuss the Dining Out Card. Ann moved, and was seconed by Tom Estes to adjourn at 7:35pm.

Submitted by Sue-Ryn Burns, substitute secretary